103 ENGINEERS OFFICE

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103.01 DESCRIPTION
Furnish, clean, and maintain in good condition an Engineers Office at an approved location within the immediate vicinity of the project. The office shall be separate from any offices used by the Contractor, and it and all items therein shall be for the exclusive use of the Administration’s Engineers and Inspectors. Rented properties conforming to the type of office specified in the Contract Documents will be acceptable.
103.02 MATERIALS
Not applicable.
103.03 CONSTRUCTION
Set up, equip, and make the office ready for use as approved by the Engineer at least five days prior to commencement of other work on the project. When an Engineers Office is not specified, have the computer system ready for use at least five days prior to the start of any work on the project. Leave the office and components in place until all field records are complete.
Protect the Administration and Administration employees from any loss or damage to their property stored in the Engineers Office. Provide protection in the amount of twenty thousand ($20 000) dollars, nondeductible, per each occurrence, for loss or damage due to fire, theft, vandalism, storms, floods, or any combination thereof. Complete the reimbursement, replacement, or repair within 30 days from the date the Engineer reports the loss.
If facilities, equipment, or services become defective, are stolen, or for other reasons do not function as intended, repair or replace with an equal or better unit within one business day after notification by the Engineer at no additional cost to the Administration.
Unless otherwise specified, the office and all furnished equipment and accessories shall become the property of the Contractor at the completion of the project. Upon removal of the office, restore the location to a condition acceptable to the Engineer.
103.03.01 Mobile Housing Unit. Provide a mobile housing unit having floor space of at least 100 ft2 and window area of at least 10 ft2. Ensure it is entirely enclosed, waterproofed, and has a door that locks. Provide a table 36 in. x 48 in. x 40 in. high and one closet equipped with a lock. Furnish two keys for each lock. Provide satisfactory heating and cooling. Relocate the unit as directed.
103.03.02 Handicap Accessibility. When handicap accessibility is necessary, comply with the latest accessibility guidelines of the Americans with Disabilities Act (ADA).
103.03.03 Mobile Office Trailers. Anchor in accordance with the manufacturer’s recommendations. Office trailers, as defined under the Industrialized Building and Manufactured Homes Act of Maryland, shall be approved by the Maryland Department of Housing and Community Development and bear the Maryland Certification Insignia in the interior of the office.
103.03.04 Quality Control Laboratory. Section 915.
103.03.05  Requirements for all Offices For the office components listed, provide quantities as noted in Table 103.03.07A in accordance with the type of office specified.
(a) Entirely enclosed, waterproofed, and completely insulated to at least an R11 rating.
(b) Finished inside and outside in compliance with Maryland Building Codes.
(c) A ceiling height of at least 7 ft.
(d) A 4 ft x 1 ft sign with the message “ENGINEERS OFFICE – MDOT STATE HIGHWAY ADMINISTRATION” attached to or mounted in front of the office. The sign shall have a black background and have white lettering at least 3 in. high.
(e) A 5 in. x 7 in. no smoking sign posted on the outside of each entrance to the office, plant laboratory, and mobile housing unit.
(f) Interior and exterior doors equipped with different key locks. Interior doors keyed alike. Exterior doors keyed alike. An additional dead bolt lock for each exterior door. Four keys for each interior and exterior lock.
(g) Operable windows with latches, screens, and venetian blinds or shades.
(h) Wired in accordance with the National Electrical Code, with lighting to provide an illumination level of at least 75 ft-c.
(i) Equipment capable of heating the office to at least 70 F and cooling to at least 78 F.
(j) Sanitary restroom facilities located within or near the field office, to include toilet and hand-washing fixtures of adequate quantity to accommodate the number of persons on site. If the field office is within a permanent building, the restroom shall include hot and cold potable water, hand soap, and hand towels or air dryers. For a mobile type office without plumbing, provide sanitary potable toilets on site with waterless hand soap dispenser. The restroom facilities shall have locking doors and provide sufficient privacy.
(k) Complete all utility connections and pay utility usage costs.
(l) Maintain the facilities in a clean and sanitary condition. Sweep the floor and remove the trash daily. Perform all work on an as needed basis, as directed.
(m) A parking area for the exclusive use of Administration employees with the number of spaces as specified. Post signs to designate the assigned parking areas. Stabilize the parking area as directed and in accordance with Section 308.
(n) Multi-purpose Type ABC fire extinguisher (at least 10 lb.), equipped with a pressure gauge and maintained in accordance with OSHA standards.
(o) ANSI 24 Unit First Aid Kit furnished and maintained as described in 29 CFR 1926.50.
(p) A 4 ft x 9 ft waterproof bulletin board installed in a readily accessible area within the project limits for displaying employee and public notices as required for the project.
(q) Landline telephone service with desktop corded telephone including a digital answering system.
(r) One 12 ft2 or larger refrigerator.
(s) One drinking water cooler, including bottled water and disposable cups.
103.03.06 Engineers Office Equipment and Services. Provide the following items with quantities as listed in Table 103.03.07B. Ensure the computer system is ready for use on or before the day the Engineers Office is to be occupied.
(a) Computer System - A Windows PC computer system with the following minimum hardware. The computer system is for the sole use of the Engineer. Any remote access to the computer by the Contractor may be allowed only with the permission and supervision of the Engineer.
(1) Computer Hardware. Minimum Specifications as follows.


Specification Type A - Desktop Computer Type B - Laptop Computer
Processor Type Intel Core i5 Intel Core i5
Processor Speed 2.4 Ghz 2.4 Ghz
Memory 8 GB RAM 8 GB RAM
Graphics Intel HD Intel HD
Hard Drive 500 GB 500 GB
Optical Drive DVD +/- RW Drive DVD +/- RW Drive
Monitor/Display 24 in. Widescreen HD LED 15 in. 1366 x 768 HD LED
Keyboard Keyboard with numeric keypad Integral Keyboard with numeric keypad
Mouse USB Optical 3-Button Mouse USB Optical 3-Button Mouse
Integral Touchpad N/A Yes
Web Cam External or with monitor Integral
Microphone External or with monitor Integral
Speakers External or with monitor Integral
USB Ports 4 (2 front, 2 rear) 3
Wireless Connectivity N/A Yes
Other (See "a." below.)


a. Additional Laptop Computer Requirements - A carrying case, a 120V AC adapter/charger, and a 150W 12V DC to 120V AC power inverter for in-vehicle use of the laptop.
i. If the project does not include an Engineers Office – A mobile Wi-Fi hotspot for remote internet access for the laptop.
(2) Computer Software. Provide and install the following software for each computer.
Type Software Package
Operating System Microsoft Windows 10 or newer
Productivity Tools 32-bit Microsoft Office Professional 2016 or newer
PDF File Reader Adobe Acrobat Reader - current version
Note: Include all current software updates and service packs.


(3) Miscellaneous Computer Supplies. For each computer, provide three 64-GB USB flash drive storage devices, one surge-protected outlet strip, and blank recordable CD-RW disks as needed.
(4) When the computer system is no longer required, the Construction Management Software system, including original user manuals, program disks, and all data files, will be removed by the Engineer and become the property of the Administration. Wipe computer hard drives and storage devices that are an integral part of the system under the supervision of the Engineer. The remaining computer system shall remain the property of the Contractor.
(b) Internet Service. Unlimited high-speed internet service approved by the Engineer, using the optimal service type available at the field office location. The service shall include a modem and wireless router, and all necessary cabling. Provide internet with minimum 5 Mbps download and 2 Mbps upload speeds.
(c) High-Capacity Multi-function B&W Laser Copier/Scanner/Printer. With automatic document feeder capable of printing at least 25 letter-size copies per minute and handling documents of up to 11 in. x 17 in., with 2 GB RAM memory. The unit shall be network enabled, supporting Windows 8 through 10 operating systems. Include two 500-sheet universal paper drawers. Provide up to 600 dpi color scanning capability, with scanning to email, USB, or computer in TIFF, JPEG, and PDF file formats. Supply paper, toner, and provide maintenance service as needed.
(d) Low-Capacity Multi-function Color Ink Jet Printer/Scanner/Copier/FAX. With automatic document feeder capable of printing at least 10 letter-size color copies per minute. The unit shall be network enabled, supporting Windows 8 through 10 operating systems. Provide up to 600 dpi color scanning capability, with scanning to USB or computer in TIFF, JPEG, and PDF file formats. Supply paper, ink, and provide maintenance service as needed.
(e) Paper Shredder. Cross-cut paper shredder capable of shredding at least 10 sheets at a time.
(f) Digital Camera. 16.0-megapixel resolution camera with 5X optical zoom. Include two rechargeable battery packs, battery charger, 32 GB SD memory card, USB connection cable, carrying strap, and protective case. Photos and removable media will be the property of the Administration. The Administration assumes no responsibility for the condition of the camera when it is returned to the Contractor at project completion.
103.03.07 Specific Field Office Requirements.
Type A Engineers Office. Standard office trailer with at least 200 ft2 of floor area under one roof.
Type B Engineers Office. Standard office trailer with at least 400 ft2 of floor area under one roof.
Type C Engineers Office. Standard office trailer with at least 700 ft2 of floor area under one roof.
Type D Engineers Office. One-story structure containing at least 1300 ft2 of floor area under one roof. Modular construction is acceptable. Office trailers are not acceptable.
Table 103.03.07A - Specific Quantity Requirements by Office Type
TYPE AND QUANTITY ITEM
A B C D
1 2 Inner Offices-100 ft2 each
1 1 General office area
4 Inner Offices-120 ft2 each
1 Conference room-240 ft2
1 Storeroom with shelves-120 ft2
1 1 1 2 Restroom, 30 ft2
1 1 1 Inner office ingress and egress to the other rooms
3 4 4 5 32 in. x 60 in. Executive type desks with center drawers
3 4 4 5 Swivel chairs, padded with arm rests
1 1 1 1 30 in. x 72 in. slant top drafting table and stool, approximately 40 in. high at the front edge
1 2 3 6 30 in. x 72 in. folding utility table, 30 in. high
1 12-person conference table with padded chairs
2 6 10 12 Additional padded chairs
1 2 2 3 Plan racks
1 1 1 2 Coat racks
1 1 1 1 3 ft x 6 ft blackboard or whiteboard
1 2 3 3 Desktop printing calculators with paper tape
1 1 2 6 Legal size steel filing cabinets, 4 drawer fire resistant (D label) with locks
2 2 2 Standard size steel filing cabinets, 4 drawer with locks
1 1 1 5 Bookcases having four shelves 36 in. x 12 in.
1 2 2 2 Closets, full height, measuring at least 24 in. x 30 in., equipped with locks, and at least two shelves in each
1 1 1 Utility cabinet with 3 adjustable shelves
1 1 1 Overhead cabinet at least 8 ft long, 15 in. deep, and 18 in. high
1 1 1 2 Fire extinguisher as specified in 103.03.05
1 1 1 2 Telephones with separate lines, as specified in 103.03.05
2 2 2 2 Battery-operated smoke detectors
4 8 10 15 Designated parking spaces


Table 103.03.07B - Office Equipment Quantity Requirements
ITEM SECTION QUANTITY
Type A - Desktop Computer 103.03.06(a)(1) As specified
Type B - Desktop Computer 103.03.06(a)(1) As specified
High-Capacity Multi-function B&W Laser Copier/Scanner/Printer 103.03.06(C) As specified
Low-Capacity Multi-function Color Ink Jet Printer/Scanner/Copier/FAX 103.03.06(D) As specified
Paper shredder 103.03.06(e) As specified
Digital camera 103.03.06(f) As specified
Monitor 24” Widescreen HD LED with integrated webcam and microphone that is compatible with project assigned devices 103.03.06 As specified


103.03.08 Recycling. Provide for the recycling of paper, cardboard, glass bottles and containers, plastic bottles and containers, and aluminum cans at the Engineers Office and the Contractor’s facilities for the project.
Furnish approved containers and remove the material from the site on an approved schedule and as directed. All material shall be taken to an authorized recycling facility.
103.04 MEASUREMENT AND PAYMENT
Engineers Office will not be measured but will be paid for at the Contract lump sum price for the pertinent Engineers Office specified.
Payment of 50 percent of the Contract lump sum price will be payable on the first estimate after the complete installation of the Engineers Office. The remaining 50 percent will be prorated and paid in equal amounts on each subsequent monthly estimate. The number of months used for prorating will be the number estimated to complete the work. The final month’s pro-rata amount will not be paid until the office is removed and the area is restored. The payment will be full compensation for site preparation, utility costs, all specified furnishings, to provide, equip, clean, maintain, insure, remove and dispose of the office, restore the site, recycling, and for all material, labor, equipment, tools, and incidentals necessary to complete the work.
The only exception to the all-inclusive Contract lump sum price is the stabilization of the parking area, which will be measured and paid for using the pertinent items as specified in the Contract Documents.
The office equipment listed in Table 103.03.07B will not be measured but the cost will be incidental to the contract price for the Engineers Office item. If an item for Engineers Office is not specified, the cost of the office equipment will be incidental to the payment for Mobilization. In absence of either item, payment will be incidental to the other items specified in the Contract Documents.
The repair or replacement of defective, stolen, or otherwise defective facilities, equipment, and services, which do not function as intended, with an equal or better facilities, equipment, and services at no additional cost to the Administration.
Recycling. The Contractor shall be considered the owner of any profit and be responsible for all incurred costs.