103 ENGINEERS OFFICE

103.01 DESCRIPTION

Furnish, clean, and maintain in good condition an Engineers Office at an approved location within the immediate vicinity of the project. The office shall be separate from any offices used by the Contractor, and it and all items therein shall be for the exclusive use of the Administration’s Engineers and Inspectors. Rented properties conforming to the type of office specified in the Contract Documents will be acceptable.

103.02 MATERIALS

Not applicable.

103.03 CONSTRUCTION

Set up, equip, and make the office ready for use as approved by the Engineer at least five days prior to commencement of other work on the project. When an Engineers Office is not specified, have the computer system ready for use at least five days prior to the start of any work on the project. Leave the office and components in place until all field records are complete.

Protect the Administration and Administration employees from any loss or damage to their property stored in the Engineers Office. Provide protection in the amount of twenty thousand ($20 000) dollars, nondeductible, per each occurrence, for loss or damage due to fire, theft, vandalism, storms, floods, or any combination thereof. Complete the reimbursement, replacement, or repair within 30 days from the date the Engineer reports the loss.

If facilities, equipment, or services become defective, are stolen, or for other reasons do not function as intended, repair or replace with an equal or better unit within one business day after notification by the Engineer at no additional cost to the Administration.

Unless otherwise specified, the office and all furnished equipment and accessories shall become the property of the Contractor at the completion of the project. Upon removal of the office, restore the location to a condition acceptable to the Engineer.

103.03.01 Mobile Housing Unit. Provide a mobile housing unit having floor space of at least 100 ft2 and window area of at least 10 ft2. Ensure it is entirely enclosed, waterproofed, and has a door that locks. Provide a table 36 in. x 48 in. x 40 in. high and one closet equipped with a lock. Furnish two keys for each lock. Provide satisfactory heating and cooling. Relocate the unit as directed.

103.03.02 Handicap Accessibility. When handicap accessibility is necessary, comply with the latest accessibility guidelines of the Americans with Disabilities Act (ADA).

103.03.03 Mobile Office Trailers. Anchor in accordance with the manufacturer’s recommendations. Office trailers, as defined under the Industrialized Building and Manufactured Homes Act of Maryland, shall be approved by the Maryland Department of Housing and Community Development and bear the Maryland Certification Insignia in the interior of the office.

103.03.04 Quality Control Laboratory. Section 915.

103.03.05  Requirements for all Offices For the office components listed, provide quantities as noted in Table 103.03.07A in accordance with the type of office specified.

(a) Entirely enclosed, waterproofed, and completely insulated to at least an R11 rating.

(b) Finished inside and outside in compliance with Maryland Building Codes.

(c) A ceiling height of at least 7 ft.

(d) A 4 ft x 1 ft sign with the message “ENGINEERS OFFICE – MDOT STATE HIGHWAY ADMINISTRATION” attached to or mounted in front of the office. The sign shall have a black background and have white lettering at least 3 in. high.

(e) A 5 in. x 7 in. no smoking sign posted on the outside of each entrance to the office, plant laboratory, and mobile housing unit.

(f) Interior and exterior doors equipped with different key locks. Interior doors keyed alike. Exterior doors keyed alike. An additional dead bolt lock for each exterior door. Four keys for each interior and exterior lock.

(g) Operable windows with latches, screens, and venetian blinds or shades.

(h) Wired in accordance with the National Electrical Code, with lighting to provide an illumination level of at least 75 ft-c.

(i) Equipment capable of heating the office to at least 70 F and cooling to at least 78 F.

(j) Sanitary restroom facilities located within or near the field office, to include toilet and hand-washing fixtures of adequate quantity to accommodate the number of persons on site. If the field office is within a permanent building, the restroom shall include hot and cold potable water, hand soap, and hand towels or air dryers. For a mobile type office without plumbing, provide sanitary potable toilets on site with waterless hand soap dispenser. The restroom facilities shall have locking doors and provide sufficient privacy.

(k) Complete all utility connections and pay utility usage costs.

(l) Maintain the facilities in a clean and sanitary condition. Sweep the floor and remove the trash daily. Perform all work on an as needed basis, as directed.

(m) A parking area for the exclusive use of Administration employees with the number of spaces as specified. Post signs to designate the assigned parking areas. Stabilize the parking area as directed and in accordance with Section 308.

(n) Multi-purpose Type ABC fire extinguisher (at least 10 lb.), equipped with a pressure gauge and maintained in accordance with OSHA standards.

(o) ANSI 24 Unit First Aid Kit furnished and maintained as described in 29 CFR 1926.50.

(p) A 4 ft x 9 ft waterproof bulletin board installed in a readily accessible area within the project limits for displaying employee and public notices as required for the project.

(q) Landline telephone service with desktop corded telephone including a digital answering system.

(r) One 12 ft² or larger refrigerator.

(s) One drinking water cooler, including bottled water and disposable cups.

103.03.06 Engineers Office Equipment and Services. Provide the following items with quantities as listed in Table 103.03.07B. Ensure the computer system is ready for use on or before the day the Engineers Office is to be occupied.

(a) Computer System - A Windows PC computer system with the following minimum hardware. The computer system is for the sole use of the Engineer. Any remote access to the computer by the Contractor may be allowed only with the permission and supervision of the Engineer.

(1) Computer Hardware. Minimum Specifications as follows.

Table 103 Specific Requirements

103.03.07 Facsimile (FAX) Transceiver for all Offices

Provide a FAX machine that:

(a) Is connected to a dedicated phone jack with a separate independent telephone line and phone number.

(b) Is in accordance and compatible with CCITT Group Transmission Standards (see specific line items for compatibility requirements).

(c) Uses public switched telephone networks and standard two wire leased line through RJ11C jacks or similar devices.

(d) Transmits at least 9600 BPS with automatic stepdown to compensate for phone line conditions.

(e) Is capable of transmitting a standard 8-½ x 11 in. page within 20 seconds through a clear phone line, based on CCITT #1 test chart.

(f) Is capable of two levels of resolution with contrast control:

(1) Standard 200/96 lines

(2) Fine 200/196 lines

(g) Is capable of self-test and providing activity reports with page headers, time, and date.

(h) Uses standard copy paper for receiving transmissions.

(i) Has an automatic document feeder tray (see specific requirements for each transceiver class).

(j) Has handsets.

(k) Has automatic answer, receive, and disconnect features.

(l) Provide the FCC registration number, ringer equivalence, and connection circuitry for each transceiver.

103.03.08 Specific Field Office Requirements

Type A Engineers Office – Standard office trailer with at least 200 ft² of floor area under one roof.

Type B Engineers Office – Standard office trailer with at least 400 ft² of floor area under one roof.

Type C Engineers Office – Standard office trailer with at least 700 ft² of floor area under one roof.

Type D Engineers Office – One-story structure containing at least 1300 ft² of floor area under one roof. Modular construction is acceptable. Office trailers are not acceptable.

Table 103 Specific Requirements

ENGINEERS OFFICE			ITEM
Specification	Type A - Desktop Computer	Type B - Laptop Computer
Processor Type;	Intel Core i5	Intel Core i5

ENGINEERS OFFICE				ITEM
A	B	C	D
—	1	2	—	Inner Offices-100 ft2 each
—	1	1	—	General office area
—	—	—	4	Inner Offices-120 ft2 each
—	—	—	1	Conference room-240 ft2
—	—	—	1	Storeroom with shelves-120 ft2
1	1	1	2	Restroom, 30 ft2
—	1	1	1	Inner office ingress and egress to the other rooms
3	4	4	5	32 x 60 in. Executive type desks with center drawers
3	4	4	5	Swivel chairs, padded with arm rests
1	1	1	1	30 x 72 in. slant top drafting table and stool, approximately 40 in. high at the front edge
1	2	3	6	30 x 72 in. folding utility table, 30 in. high
—	—	—	1	12-person conference table with padded chairs
2	6	10	12	Additional padded chairs
1	2	2	3	Plan racks
1	1	1	2	Coat racks
1	1	1	1	3 x 6 ft blackboard or whiteboard
1	2	3	3	Electronic desk calculators with memory and tape readout (including manuals, and tapes as needed)
1	1	2	6	Legal size steel filing cabinets, 4 drawer fire resistant (D label) with locks
—	2	2	2	Standard size steel filing cabinets, 4 drawer with locks
1	1	1	5	Bookcases having four shelves 36 x 12 in.
1	2	2	2	Closets, full height, measuring at least 24 x 30 in., equipped with locks, and at least two shelves in each
1	1	1	—	Utility cabinet with 3 adjustable shelves
1	1	1	—	Overhead cabinet at least 8 ft long, 15 in. deep, and 18 in. high
1	1	1	2	Fire extinguisher as specified in 103.03.05
1	2	2	4	Telephones with separate lines, as specified in 103.03.05
2	2	2	2	Battery-operated smoke detectors
4	8	10	15	Designated parking spaces

103.03.09 Recycling. Recycling of recyclable paper (bond, newsprint, cardboard, mixed paper, packaging material and packaging), bottles (glass and plastic), and aluminum cans will be required at the Engineer’s Office and the Contractor’s facilities for the project.

Furnish approved containers and remove the material from the site on an approved schedule or as directed. All material shall be taken to an authorized recycling facility. Maintain a log for the duration of the project documenting the type of materials recycled. The log shall include the types of material, date, time, location of facility, and signature line. Furnish a copy of the log at the completion of the project and upon request.

The Contractor shall be considered the owner of any profit and be responsible for all incurred costs.

103.04 MEASUREMENT AND PAYMENT

Engineer’s office will not be measured but will be paid for at the Contract lump sum price for the pertinent Engineers Office specified.

Payment of 50 percent of the Contract lump sum price will be payable on the first estimate subsequent to complete installation of the Engineers office. The remaining 50 percent will be prorated and paid in equal amounts on each subsequent monthly estimate. The number of months used for prorating will be the number estimated to complete the work. The final month’s prorata amount will not be paid until the office is removed and the area is restored. The payment will be full compensation for site preparation, utility costs, all specified furnishings, to provide, equip, clean, maintain, insure, remove and dispose of the office, restore the site, recycling, and for all material, labor, equipment, tools, and incidentals necessary to complete the work.

The only exception to the all-inclusive Contract lump sum price is the stabilization of the parking area, which will be measured and paid for using the pertinent items as directed.